1. Purpose
Buena Vida HR Solutions Inc. respects your privacy and is committed to protecting your personal information. This Data Privacy Notice explains how we collect, use, store, disclose, and protect information submitted by job applicants through our website, recruitment forms, job fairs, referrals, and other recruitment channels. This notice is intended to support transparency and compliance with Republic Act No. 10173, the Data Privacy Act of 2012, and its applicable implementing rules and issuances.
2. Who Controls Your Personal Information
Buena Vida HR Solutions Inc. is the personal information controller for the recruitment-related processing described in this notice, subject to the specific role it may have in a particular recruitment engagement. Our office address is 178 Gov. Pascual St., Barangay Sipac-Almacen, Navotas City, Metro Manila 1485. General recruitment contact: careers@buenavidahr.com. Phone: 0917 108 4418 / 0923 937 6127.
3. Personal Information We May Collect
Depending on the position and recruitment process, we may collect information such as your name, contact number, educational attainment, sex/gender, civil status, date of birth, current address, citizenship, religion or religious affiliation, government identification or membership information such as SSS, PhilHealth and Pag-IBIG information, police and NBI clearance information, resume/CV and other information you voluntarily provide.
Some information may constitute sensitive personal information under applicable Philippine privacy law. We will process such information only when a lawful basis and the applicable requirements for sensitive personal information are satisfied.
4. How We Collect Information
We may collect information directly from you when you submit an online application, upload a resume, communicate with our recruitment team, attend a job fair, submit a referral, or otherwise provide information for recruitment purposes.
5. Purposes of Processing
We may process applicant information for legitimate and specified recruitment purposes, including: evaluating qualifications; contacting applicants; scheduling interviews; verifying information and qualifications; matching applicants with suitable job openings; coordinating recruitment and placement with client companies where applicable; communicating application status; maintaining recruitment records; complying with legal or regulatory requirements; preventing fraud or misuse; and establishing, exercising, or defending legal claims when necessary.
6. Lawful Basis
Depending on the particular processing activity, Buena Vida may rely on one or more lawful bases recognized under the Data Privacy Act, including consent where required, steps taken at the applicant’s request prior to entering into a contract, compliance with a legal obligation, protection of vital interests, or legitimate interests where permitted by law and where the applicant’s rights and freedoms are not overridden. Where sensitive personal information is processed, additional requirements under applicable law will be observed.
7. Sharing and Disclosure
Applicant information may be accessed by authorized Buena Vida recruitment personnel and service providers who support recruitment operations. Where a candidate is being considered for a position with a client company, relevant information may be disclosed to that client or prospective employer as necessary for recruitment and placement. Information may also be disclosed where required or permitted by law, regulation, court order, or lawful government request.
We will limit disclosure to information that is relevant and necessary for the stated purpose and will apply appropriate confidentiality and security measures.
8. Data Storage and Retention
Applicant information will be retained only for as long as reasonably necessary for the recruitment purposes described in this notice, to maintain an applicant pool where applicable, to comply with legal obligations, or to establish, exercise, or defend legal claims. Buena Vida should maintain and implement an internal retention schedule for recruitment records.
Proposed recruitment retention period for implementation: unsuccessful applicant records may be retained for up to two (2) years from the last recruitment activity, unless a shorter period is required by company policy or law, or a longer period is justified by a lawful purpose. After the applicable retention period, information will be securely deleted, destroyed, anonymized, or otherwise disposed of, subject to lawful exceptions.
9. Security Measures
Buena Vida will implement reasonable organizational, physical, and technical measures appropriate to the nature of the personal information being processed. Access to applicant records should be limited to authorized personnel with a legitimate business need. Electronic records may be stored using secured systems and access-controlled accounts. Resumes and recruitment records should not be made publicly accessible.
10. Your Rights
Subject to the conditions and limitations provided by law, data subjects have rights including the right to be informed, access, correction, objection, erasure or blocking where applicable, data portability where applicable, and the right to lodge a complaint with the National Privacy Commission. Applicants may also withdraw consent where processing is based on consent, without prejudice to processing that may continue on another lawful basis or where otherwise permitted by law.
11. How to Exercise Your Rights
For privacy questions, requests, or concerns relating to your application information, contact Buena Vida HR Solutions Inc. at careers@buenavidahr.com or through the contact details above. To help protect applicant information, we may need to verify the identity and authority of a person making a request.
12. Automated Processing
Our recruitment systems may use electronic tools to collect, organize, search, or route applicant information. Unless otherwise disclosed, recruitment decisions are not intended to be made solely by automated processing. Where applicable, applicants will be informed of material automated processing or profiling in accordance with applicable law.
13. Changes to This Notice
We may update this notice when our recruitment processes, systems, legal requirements, or data-processing practices change. The latest version will be made available through our website or other appropriate channels. Where required by law, material changes will be communicated to affected data subjects.
14. Applicant Consent
By selecting “I Agree” on the recruitment application form, you acknowledge that you have read and understood this Data Privacy Notice and consent, where consent is the applicable lawful basis, to the collection and processing of your personal information for the recruitment purposes described above. You understand that consent does not waive your rights under the Data Privacy Act of 2012 and that consent may be withdrawn where applicable, subject to lawful processing that may continue on another legal basis.